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Board portals make the process of planning meetings easier by allowing members to view the materials for meetings, messages from other directors along with organizational policies and tasks all in one spot. They also save organizations a great deal of money by eliminating the need to distribute meeting materials via email or postage.

When selecting a board portal, choose one with an easy-to-use interface. This will allow your board members and governance leaders to navigate on their preferred devices. Also, look into the service and reputation of the vendor. Make sure they are able to answer questions you have, provide training and address problems with the software.

Meeting preparation is made easier with agenda builders on boards, and it’s easy to add security to private pages, linkable outlines and more. It is also possible to create a template for meeting minutes based on the agenda, which can make it easier to prepare.

It is vital that you have access to documents instantly during meetings. The most up-to-date information is crucial for making better decisions and avoiding frustrating delays. Board portals enable members to access necessary information and documents via their smartphones, tablets or laptops. This means that there is no need to send and request papers, or even transport them to a meeting location.

A paper-free board-meeting system can also help promote greener business practices, and enhance ESG goals. Compared to traditional board packs board management software can reduce environmental impact by up to 95%.